Executive Assistant to Chair and Program Leader of Internal Medicine

Position Summary:

The Executive Assistant to the Chair and Program Leader will provide high level support for all administrative and operational activities of the department. This role requires a high level of problem-solving skills, strong communication skills and interpersonal effectiveness. The Executive Assistant assists with travel itineraries, managing schedules, facilitating/coordinating meetings and conference calls and other administrative tasks.

The Ideal Candidate Will Have:

• Ability to independently interpret and apply instructions to assigned activities
• Service oriented and consensus building approach to problem-solving
• Exceptional planning, time management, and organizational skills
• Exceptional verbal and written communication skills
• Exceptional judgment and discretion with sensitive topics
• Comprehensive knowledge and expertise in Microsoft Office (Outlook, PowerPoint, Word, etc)

Responsibilities:

• Provides high level administrative support to Department Chair and all associated department/program activities
• Completes complex administrative tasks that may include travel itineraries, manages schedules and calendar, facilitate/coordinate meetings and conference calls
• Independently resolves problems/conflicts in a manner requiring knowledge of policies, procedures and operations within the Chair’s functional area of responsibility

Credentials and Qualifications:

• High School Diploma required; Bachelor’s degree preferred.
• Minimum of five (5) years of administrative support experience in an office setting.
• Minimum of two (2) years supporting an executive or director level support preferred.
• Preferred administrative experience in healthcare, research and/or academic setting.