Project Analyst-IT

City of Hope

Irwindale, CA

Job posting number: #7093056 (Ref:10014905)

Posted: January 28, 2022

Application Deadline: Open Until Filled

Job Description

About City of Hope
City of Hope, an innovative biomedical research, treatment and educational institution with over 6,000 employees, is dedicated to the prevention and cure of cancer and other life-threatening diseases and guided by a compassionate, patient-centered philosophy.

Founded in 1913 and headquartered in Duarte, California, City of Hope is a remarkable non-profit institution, where compassion and advanced care go hand-in-hand with excellence in clinical and scientific research.  City of Hope is a National Cancer Institute designated Comprehensive Cancer Center and a founding member of the National Comprehensive Cancer Network, an alliance of the nation’s leading cancer centers that develops and institutes standards of care for cancer treatment.

Position Summary
The PMO Analyst will work closely with the Senior Manager of Program Management Office and the Portfolio Management Team. This position will be responsible to review, assess, and triage project requests and manage a centralized intake mechanism for all technology projects at City of Hope National Medical Center and Business Support Services.  This position will also facilitate, support and aggregate portfolio performance updates to create monthly Project Portfolio reports.  This position will report on financial reporting records on all IT capital projects and will provide comprehensive analysis of committed and uncommitted expenditures for all capital expenses.  This position will coordinate/prepare presentation materials to support monthly PM meetings, bi-monthly IT Security, Policy, Technology, & Architecture Review meetings, as well as Quarterly IT PMO All Hands meetings.  In addition, this position will facilitate Intake, Timekeeping, and SharePoint training.

Key Responsibilities include:

  • Primarily be the central point for “Intake” for all project requests within the Integrated Steering Committee (ISC) Governance Process.  Understands and executes requests through governance. Compiles, creates, and maintains a database that keeps track of every project throughout the organization.
  • Coordinates the preparation of internal and external reports through gathering, analyzing and summarizing data and information from departments. Analyzes the project databases to access the organization’s capacity.
  • Accountable for maintaining project data in Salesforce, including administrative configuration, training, process enhancement, and any additional view/Salesforce reporting requirements.
  • Prepares and develops presentation materials for IT PMO.
  • Assists in developing and enhancing project management templates and tools.
  • Develops and maintains Salesforce dashboards that will measure and report project actuals, status outcomes and risks.
  • Provides support to the Senior Director, Senior Manager, and the IT Program Management Office by gathering and analyzing data in the establishment and/or maintenance of City of Hope’s business processes, procedures and policies.
  • Internal Contacts:  Finance, IT, and Project Managers
  • External Contacts: Various external consulting, Transformation Office, and audit firms. 
  • Meets regularly with IT Project Managers, to review Intake and Project Information for accuracy and completeness of project health and the financial status and strategies for IT projects.
  • Monitors all project expenditures to the approved Capital Expenditure Authorization (CEA) budgeted amount and to individual contractor contract amounts.
  • Provides early notification to Senior Manager and Senior Director regarding potential variances or when amounts require adjustment.
  • Provides assistance in defining projected costs in Business Case and other planning documentation
  • Coordinates with PMO office in the management of a resource management tool as well as Project Portfolio Management Tool.
  • Provides project and rolled up portfolio financial analytics for the PMO office. 
  • Coordinates the preparation, reviews and submits annual capital budgets for all of IT. Facilitates managing budgets and showing trend on planned vs. actual. 
  • Maintains professional growth and development through seminars, workshops and professional affiliations to keep abreast of latest trends in field of expertise. 
  • Keeps abreast of current healthcare issues and finance by attending appropriate meetings and reviewing current literature.
  • Performs other related duties as assigned or requested.

Basic education, experience and skills required for consideration:

  • Bachelor’s degree in IT, PM certifications, Computer Science and Business Administration is preferred
  • Three to five years of related experience is required in a PMO setting. Healthcare experience is preferred.

Preferred education experience and skills:

  • PMP, preferred

City of Hope is committed to creating a diverse environment and is proud to be an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, or status as a qualified individual with disability.

City of Hope is a community of people characterized by our diversity of thought, background and approach, but tied together by our commitment to care for and cure those with cancer and other life-threatening diseases. The innovation that our diversity produces in the areas of research, treatment, philanthropy and education has made us national leaders in this fight. Our unique and diverse workforce provides us the ability to understand our patients' needs, deliver compassionate care and continue the quest for a cure for life-threatening diseases. At City of Hope, diversity and inclusion is a core value at the heart of our mission. We strive to create an inclusive workplace environment that engages all of our employees and provides them with opportunities to develop and grow, both personally and professionally. Each day brings an opportunity to strengthen our work, leverage our different perspectives and improve our patients’ experiences by learning from others. Diversity and inclusion is about much more than policies and campaigns. It is an integral part of who we are as an institution, how we operate and how we see our future.

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