Staff Assistant III

Harvard Medical School

Boston, MA

Job posting number: #7081708

Posted: July 29, 2021

Application Deadline: Open Until Filled

Job Description

Job-Specific Responsibilities

The HMS Center for Bioethics brings together the rich intellectual resources of the medical school faculty with health professionals and scientists from our affiliated teaching hospitals, departments across Harvard, and colleagues from other institutions worldwide to ensure that scientific progress, medical therapeutics, and health care practices proceed hand-in-hand with a reflection about the profound moral questions raised by advances in the life sciences. Our mission is to use these resources to execute our vision in teaching, service, and scholarship. Reporting to the Assistant Director for Communications, Marketing, and Events, the Communications Assistant works independently performing a wide range of complex and confidential administrative and clerical duties to support HMS Center for Bioethics programming and events.

Typical Duties:
Participates in and assists with planning and execution of both in-person (when possible) and virtual events and conferences, including support before, during, and after events. This can include: logistics and communication with speakers; building and managing events in CVENT; reserve meeting rooms, reserving A/V equipment and services and order catering; assisting in set up and break down of events; technical support and assistance in monitoring live streams, chat, and/or Q&A; assist in registration, meals including special dietary needs, answering questions, directing participants, making copies and other necessary duties; responding to participant queries before, during and after events;
Composes, edits, proofreads, drafts, designs, and schedules emails for Center events; maintain website including updates and news items; social media posting.
Organizes and implements administrative systems and procedures performing event and communications-related duties, including maintaining and updating email lists.
Participates in and assists with planning and execution of marketing and recruiting campaigns for Master’s, Fellowship, conferences, and other Center programs and events.
Provides for the smooth day-to-day flow of communications within the communication and events team and among teams in the Center.
Contributes to the goals of the Center by accomplishing other duties as needed.

Basic Qualifications

Business training beyond high school or college background preferred.
Must be available to work occasional evenings.

Additional Qualifications and Skills


Degree in communications, marketing, or related field preferred.
Proficient with Microsoft Office Suite and Windows or Apple operating systems.
Proficient in Drupal 8, Constant Contact.
Must be highly organized, and detail-oriented.
Ability to work collaboratively with multiple internal stakeholders under tight deadlines is a must.
Strong project and time management skills and the ability to guide projects from inception to completion.

Additional Information

Harvard will require COVID vaccination for all Harvard community members who will have any on-campus presence. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement and exceptions may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values

Harvard University offers an outstanding benefits package including:
Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year.
Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance Program: Competitive tuition assistance program, incredibly affordable classes directly at the Harvard Extension School, and discounted options through participating Harvard grad schools.
Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complementary health services.
Harvard access to athletic facilities, libraries, campus events, and many discounts throughout metro Boston.
The Harvard Medical School is not able to provide visa sponsorship for this position.

Harvard Medical School strives to cultivate an environment that promotes inclusiveness and collaboration among students, faculty and staff and to create new avenues for discussion that will advance our shared mission to improve the health of people throughout the world.


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More Info

Job posting number:#7081708
Application Deadline:Open Until Filled
Employer Location:Harvard Medical School
Boston,Massachusetts
United States
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