Research Administration Associate - Medicine - Endocrinology (90002356)

Baylor College of Medicine

Houston, TX

Job posting number: #7080126 (Ref:7427-en_US)

Posted: June 18, 2021

Application Deadline: Open Until Filled

Job Description


The Department of Medicine, Section of Endocrinology, Diabetes and Metabolism at Baylor College of Medicine, Houston, Texas is seeking a professionally confident Research Administrative Associate to support the pre-award and/or post-award activities/programs, which includes process improvement initiatives, adhering to compliance standards, budget preparation and financial reporting.

Job Duties

  • Administers all Pre and Post Award Grant related activities including, but not limited to budget preparations, application and progress report creations/reviews/submissions.
  • Assists investigators in preparing and submitting federal, state and industry sponsored grants, contracts and subcontract internally and externally.
  • Prepares required documentation for grant submission including budgets, budget justification, other support, statement of work. 
  • Communicates time lines to investigator and ensures applications and progress reports are submitted accordingly to BCM’s, state, federal and industry guidelines/policies.
  • Liaison for the faculty; develops collaborative relationship with Sponsored Program, Grants & Contracts, as well as Sub Contract recipients/providers.
  • Provides notification to investigators on various funding opportunities.
  • Submits grant applications internally through BCM’s electronic tracking system.   
  • Organizes/attends regular meetings with the section administrator and faculty regarding the status of awards and projected outcomes.
  • Submits invoices to sponsors when applicable.
  • Validates incoming sub-award invoices with investigators when applicable.
  • Works with section administrator, Grants & Contracts, and Accounting to ensure revenue is routed to appropriate accounts.
  • Works with investigators to confirm sourcing of research staff to appropriate accounts monthly.
  • Prepares financial reports to track research mission financial for monthly/quarterly/annual review upon request.
  • Tracks grant expenses and ensures appropriate use of funds.  
  • Provides guidance to faculty/staff regarding ClinCard initiatives.
  • Provides financial reports of all award/grant related activities monthly.
  • Assist section administrator with special/ongoing projects as needed and performs other job-related duties as assigned.
  • Assist with the preparation of the annual (fiscal year) budget for the grant awards.
  • Oversees and submits all financial request relating to grant purchase orders, check requests, travel arrangements/reimbursements, and SAP/SRM transactions. 
  • Attends workshops on research administration for continued education and processes regarding pre and post award grants management.

Minimum Qualifications

  • Bachelor's degree. Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement.
  • Two years of relevant experience.





Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.



Baylor College of Medicine fosters diversity among its students, trainees, faculty and staff as a prerequisite to accomplishing our institutional mission, and setting standards for excellence in training healthcare providers and biomedical scientists, promoting scientific innovation, and providing patient-centered care. - Diversity, respect, and inclusiveness create an environment that is conducive to academic excellence, and strengthens our institution by increasing talent, encouraging creativity, and ensuring a broader perspective. - Diversity helps position Baylor to reduce disparities in health and healthcare access and to better address the needs of the community we serve. - Baylor is committed to recruiting and retaining outstanding students, trainees, faculty and staff from diverse backgrounds by providing a welcoming, supportive learning environment for all members of the Baylor community.

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More Info

Job posting number:#7080126 (Ref:7427-en_US)
Application Deadline:Open Until Filled
Employer Location:Baylor College of Medicine
United States
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