The Department of Medicine, Section of Endocrinology, Diabetes and Metabolism at Baylor College of Medicine, Houston, Texas is seeking a professionally confident Research Administrative Associate to support the pre-award and/or post-award activities/programs, which includes process improvement initiatives, adhering to compliance standards, budget preparation and financial reporting.
Administers all Pre and Post Award Grant related activities including, but not limited to budget preparations, application and progress report creations/reviews/submissions.
Assists investigators in preparing and submitting federal, state and industry sponsored grants, contracts and subcontract internally and externally.
Prepares required documentation for grant submission including budgets, budget justification, other support, statement of work.
Communicates time lines to investigator and ensures applications and progress reports are submitted accordingly to BCM’s, state, federal and industry guidelines/policies.
Liaison for the faculty; develops collaborative relationship with Sponsored Program, Grants & Contracts, as well as Sub Contract recipients/providers.
Provides notification to investigators on various funding opportunities.
Submits grant applications internally through BCM’s electronic tracking system.
Organizes/attends regular meetings with the section administrator and faculty regarding the status of awards and projected outcomes.
Submits invoices to sponsors when applicable.
Validates incoming sub-award invoices with investigators when applicable.
Works with section administrator, Grants & Contracts, and Accounting to ensure revenue is routed to appropriate accounts.
Works with investigators to confirm sourcing of research staff to appropriate accounts monthly.
Prepares financial reports to track research mission financial for monthly/quarterly/annual review upon request.
Tracks grant expenses and ensures appropriate use of funds.
Provides guidance to faculty/staff regarding ClinCard initiatives.
Provides financial reports of all award/grant related activities monthly.
Assist section administrator with special/ongoing projects as needed and performs other job-related duties as assigned.
Assist with the preparation of the annual (fiscal year) budget for the grant awards.
Oversees and submits all financial request relating to grant purchase orders, check requests, travel arrangements/reimbursements, and SAP/SRM transactions.
Attends workshops on research administration for continued education and processes regarding pre and post award grants management.
Bachelor's degree. Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement.
Two years of relevant experience.
Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.
Baylor College of Medicine fosters diversity among its students, trainees, faculty and staff as a prerequisite to accomplishing our institutional mission, and setting standards for excellence in training healthcare providers and biomedical scientists, promoting scientific innovation, and providing patient-centered care.
- Diversity, respect, and inclusiveness create an environment that is conducive to academic excellence, and strengthens our institution by increasing talent, encouraging creativity, and ensuring a broader perspective.
- Diversity helps position Baylor to reduce disparities in health and healthcare access and to better address the needs of the community we serve.
- Baylor is committed to recruiting and retaining outstanding students, trainees, faculty and staff from diverse backgrounds by providing a welcoming, supportive learning environment for all members of the Baylor community.