Senior Coordinator, Research Administration (Faculty Support) - Pediatrics - Newborn (90002438)

Baylor College of Medicine

Houston, TX

Job posting number: #7079528 (Ref:7276-en_US)

Posted: June 7, 2021

Application Deadline: Open Until Filled

Job Description


The Section of Neonatology in the Department of Pediatrics is looking to add a Senior Coordination, Research Administration to our team. This position will contribute to Neonatology's research sucess by being a point person for PIs in successful submission of research grants, progress reports, research-related orders and other administrative functions.  While the primary focus of this position is research-related, this position will adminsitratively support research faculty as well, including processing Concur transactions, troubleshoot day-to-day issues that arise, and oversee administrative tasks in the Feigin building (ordering supplies, etc.).  The ideal candidate will have experience supporting faculty from an administrative perspective with strong Excel skills needed; willing to train on grant related items.

Job Duties

  • Serve as primary adminsitrative contact in our research lab's adminsitrative area, assisting with day-to-day needs our research mission identifies.
  • Work with PIs on submitting and monitoring applications of grants, performing follow-up as needed.
  • Submit research-related orders, prepare neccessary documentation for capitcal purchases and monitor grant balances for availability of funds.
  • Assist reserach faculty in grant preparation and will work closely with the Department of Pediatrics's Research Resources Office (RRO) in monitoring and tracking grant projects and timelines.
  • Develop, implement and monitor the section's research accomplishments for external and internal website publication.
  • Perform a variety of administrative support activities to ensure the section's financial, personnel and proposal requirements are met in a timely manner; working closely with the Section Administrator.
  • Prepare and process requests to Section Administrator for hiring of research staff, purchasing, and travel.
  • Write sections of grant proposals such as budget narratives, personnel and College description sections.
  • Create and/or gather supporting material for grant proposals such as job descriptions, resumes, maps, organizational charts, bibliographies, tables of contents and forms.
  • Work involves managing multiple priorities and planning and organizing to meet established deadlines.

Minimum Qualifications

  • High School diploma or GED.
  • Four years of relevant experience.

Preferred Qualifications

  • Experience with SAP, BRAIN preferred
  • Experience with Microsoft Excel
  • High level of customer service
  • Willingness to contribute to Section success





Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.



Baylor College of Medicine fosters diversity among its students, trainees, faculty and staff as a prerequisite to accomplishing our institutional mission, and setting standards for excellence in training healthcare providers and biomedical scientists, promoting scientific innovation, and providing patient-centered care. - Diversity, respect, and inclusiveness create an environment that is conducive to academic excellence, and strengthens our institution by increasing talent, encouraging creativity, and ensuring a broader perspective. - Diversity helps position Baylor to reduce disparities in health and healthcare access and to better address the needs of the community we serve. - Baylor is committed to recruiting and retaining outstanding students, trainees, faculty and staff from diverse backgrounds by providing a welcoming, supportive learning environment for all members of the Baylor community.

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