The Department of Molecular Virology and Microbiology Research Administration Manager will work in a team-based office setting with primary responsibilities for providing administrative financial support to support the grants and contracts tasks and to support faculty in the Vaccine Research Center.
Provide grant program expertise, financial expertise, and guidance related to sponsored research studies or clinical trials interacting with the faculty and staff in The Vaccine Research Center, a Section within the Department of Molecular Virology and Microbiology.
Grants and Contracts (NIH) & Clinical Trials (NIH & Industry):
Work with Investigators on pre-aware grant/clinical trial management activities
Submit and monitor grant and contract applications
Prepare budgets for proposed studies
Approve and monitor expenses on all projects
Prepare monthly financial projections for individual studies and a summary of all costs Manage post-award activity (validate expenditures; prepare and reconcile financials by project if required)
Manage monthly effort - gather, organize, calculate, distribute, discuss/resolve issues, enter, make adjustments to effort and prepare effort reports
Work with OOR to issue new subcontracts Review, audit, and approve subcontract invoices
Negotiate industry agreements
Negotiate industry budgets
Create industry invoices and manage accounts receivable SAP Accounting / Reporting System Software:
Approve check requests, journal vouchers, personnel reimbursements and study participant fees
Provide back-up support by creating these documents when needed
Enter cost and effort distributions in SAP monthly
SRM Ordering System & Concur Travel System:
Approve purchase requisitions, travel requests and travel expense reimbursements
Provide backup support by creating these documents when needed
Will recruit, train and supervise a Research Administration Associate and a Research Administration Coordinator
Four years of relevant experience. Degrees in lieu of experience will not be accepted.
Must have exceptional communication skills, both written and verbal
Be regarded as a team player
Strong and proven organizational skills
Experience working with SAP and Microsoft Office tools (e.g. Word, PowerPoint, Excel), is strongly preferred
Previous work experience in an academic medicine environment
Five years of responsible administrative experience
Certified Research Administrator Certification (NCURA)
Grants/financial related experience
Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.
Baylor College of Medicine fosters diversity among its students, trainees, faculty and staff as a prerequisite to accomplishing our institutional mission, and setting standards for excellence in training healthcare providers and biomedical scientists, promoting scientific innovation, and providing patient-centered care.
- Diversity, respect, and inclusiveness create an environment that is conducive to academic excellence, and strengthens our institution by increasing talent, encouraging creativity, and ensuring a broader perspective.
- Diversity helps position Baylor to reduce disparities in health and healthcare access and to better address the needs of the community we serve.
- Baylor is committed to recruiting and retaining outstanding students, trainees, faculty and staff from diverse backgrounds by providing a welcoming, supportive learning environment for all members of the Baylor community.